Email - Creating a Signature in Outlook App or Outlook Web

How to add or change a signature in Outlook on Windows

You can change your signature in Outlook on Windows in just a few minutes.

Step 1: Open Outlook and select New email on the Home tab.

Step 2: In the compose window that opens, go to the Message tab.

Step 3: Select the Arrow below Signatures and choose Signatures.

Step 4: In the subsequent pop-up window, pick the signature on the top left that you want to edit. If you're making a new one, tap New first.

Step 5: Make your edits directly in the editor box that displays the current signature.

Step 6: Select Save to preserve your changes.

Optionally, you can adjust the signature for new messages, replies, and forwards on the top right.

Step 7: When you finish, select OK to close the window.

How to add or change a signature in Outlook on the web

If you prefer to using Outlook on the web, adding a signature there is just as easy as on Windows.

Step 1: Visit Outlook.com in your web browser and sign in.

Step 2: Select the Gear icon in the top right.

Step 3: Then select Mail on the far left and then Compose and reply to the right.

Step 4: Choose the signature you want to change in the drop-down box if you have more than one. Click + New signature to make a new one.

Step 5: Make your edits directly in the editor box that displays the current signature.

Optionally adjust your default signatures at the bottom for new messages, replies, and forwards.

Step 6: When you finish, select Save.

Step 7: Select the X on the top right to close the Settings window.